Locations and Premises
InfoSite makes location and premises management easy, even if you're not real estate savvy. The software’s architecture offers a logical link between locations, premises and leases. Take a look at the key elements that can be managed in those modules:
- + Owned and leased properties.(lands, building, right of servitude and more);
- + Occupied, vacant, leased and subleased areas;
- + Landlords, managers and payees with historical data;
- + User defined areas with historical data;
- + Internal and external contacts;
- + Sales location directly from your ERP;
- + Automatic emails to landlords;
- + Photos and documents;
- + Environmental information;
- + Easements, competitors and neighbour's mapping with descriptions;
- + Brokerage contracts;
- + Extensive mapping functionalities.
Leases
InfoSite's lease module guides the user into a personalized environment to ensure structured data for clear and concise information. Take a look at key elements, you can manage:
- + Head, internal, and external leases and subleases;
- + Rent tables with user defined accounts;
- + Percentage rents;
- + All documents such as leases, amendments, lease registrations and others;
- + User-defined date critical and non-date critical clauses with automatic email notification;
- + Detailed lease conditions to achieve efficient cost control;
- + Incentives: amounts to collect, free rent and more;
- + Automatic CPI updates and rent calculation with possibility to accrue;
- + Detailed lease audits and lease reconciliations;
- + Detailed authorization process to track any changes to your lease data.
Taxes and Assessments
InfoSite’s unique tax and assessment module will assist you in every step of your tax reduction program. Readily monitor:
- + Realty, water, business, personal property and any other tax accounts;
- + Assessments and tax bills - make sure you received all your tax bills and avoid interests;
- + Assessment reviews and appeals with critical dates;
- + Applications for vacant premises and tax credits;
- + Tax bill payments;
- + Property assessments with the value calculation tool;
- + Data entry assignment and management to your tax consultant while gaining control of your data.
Physical Description and Inspection, Repairs and Values
Keep track of your key physical indicators for future reporting and better decision making. Protect your exit with structured move-in reports and yearly automated physical inspections. While still keeping track of the following information:
- + User-defined location and premises descriptions with pictures for future maintenance and repairs;
- + User-defined physical inspections that you can assign to third parties or in-house employees such as store managers. A store manager can receive email notifications and could fill the inspection form on his phone, tablet or computer;
- + Move-in, move-out and yearly inspections with pictures to protect your future interest;
- + Major repairs and constructions per site (completed, to do, that must be done) with critical date notifications and budget relation;
- + Tracked values by market, book, liquidation, track values and more.
Designed to handle a high volume of monthly transactions, data validation processes and multi-system accounting integrations, InfoSite is a one-of-a-kind platform that will simplify accounting procedures and record keeping.